Codic Innovation

Time Wise - Shift - PORTAL

When you select the “Shift”  Feature Button from the Portal Home Screen, you are automatically directed to the “Shift”  List Pane. Next to that “dashboard” available and you can utilise it for data overview and summary checking.

This page contains four Metric Panels and the Timeclock Summary Table to provide you with an array of information about employee activity at your business.

If you are a multi-unit operator, you will see an overview of all your Locations on this page; however, by utilizing the Drop Down Menu you may select an individual person  to see data regarding solely that person. Single-unit operators will see 

This information will automatically display based on what’s filters you have applied.

Shift List Pane

TIMECLOCK

The Shift List Pane  displays the list of available shifts in the system.

From the Shift tab you can choose to clock in or clock out for shifts and breaks. To do this just click the relevant option listed under the time and date section on the screen. Once clocked in the Timeclock tab will also show the amount of hours that an employee is clocked in and on the clock.

How to preview Shift Details

  • In system when mouse hover at the end of the first column of each row you will see Edit icon.
  • Click on it and then you’ll get the document pane open in the right side.
  • There you will be able to see summary details of the shift and the related time registration entries.
  • Use the scroll to check the latter page data.

Shift Details and the Time Registrations

  • In system when mouse hover at the end of the first column of each row you will see Edit icon.
  • Click on it and then you’ll get the document pane open in the right side.
  • There you will be able to see summary details of the shift and the related time registration entries.
  • Use the scroll to check the latter page data.

What are the details available in Time registration Analysis

  1. Total duration : Sum of all the available durations
  2. Total Rounded duration : Total Duration rounded to nearest 15 minutes
  3. Total Break : Sum of all the available Break durations + start duration
  4. Total Rounded Break : Total Break Duration rounded to nearest 15 minutes
  5. Total Pay Duration : Sum of all the available Travel + work + load + unload durations
  6. Total Rounded Pay Duration : Total Pay Duration rounded to nearest 15 minutes

Time Registration Table

Where you can review  Time Registration Table?

  • Time Registration table can be found bottom of the shift document pane .
  • If you need a bigger proper view click on the “Time Registration ” tab as well.

In the Time Registration table it listed all the registered time registrations for all type activities take place during the shift.

From and To Scanned Locations

  • When you mouse hover on From or To location icons it will popup the map and you will see the scanned location

PS: If the GPS is not available then it will load your last recorded location

Path

  • When you mouse hover on path  icon it will popup the map and you will see the routing from start to end scanned locations

PS: If no location change then you will only see one location

Approve or Reject Shift

  • The system facilitate to either Approve or Reject a Shift.
  • You can use the action pane buttons for  Rejecting a Shift

Reject Confirmation Popup

  • To minimise the user mistaken clicks we have introduced a confirmation popup for  and “Reject” button as below.
  • Give the reasoning and submit.

Shift End Time Validation

  • If you create shift manually below facts need to be followed
    • Start and End date need to be same
    • End date time need to be  later than the start date time.

Manual  Time Registration Adding

  • You can add new Time Registration for a manually added shift as well as for a mobile generated shift.
  • Use the Add New button available in the right corner of the Time Registration table.

Manual  Time Registration Specifications

  • Manual time Registrations can be added for below activity types
    1. Travel
    2. Work
    3. Load
    4. Unload
    5. Break
  • Distance calculation won’t be applied for manual Travel time registration entries.

Be accurate when entering manual Time Registration entries

  • When manually adding time registration entries make sure to follow the correct time durations to be followup for each activity entry.
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